Think day on how to use AI in my workflows
I recently carved out some time to think about how I want to incorporate AI into my workflows.
Here’s the template that I used for this thinking:
Goal: Identify the most impactful ways to integrate ChatGPT into my workflow over the next few months.
Timeframe: 1 Hour
Outcome: A clear list of AI-powered tasks to implement and a check-in plan.
1. Self-Reflection: Current Workflow & Challenges (15 min)
A. Workflow Audit
1. Review your calendar for the upcoming month and list the main categories of your work:
– Categories: ________________________________________________________
2. For each category, write down the tasks scheduled on your calendar:
– Tasks: ________________________________________________________
3. Which tasks take up the most time and mental energy?
– ________________________________________________________
4. Which tasks feel repetitive or tedious?
– ________________________________________________________
5. Where do you often get stuck or experience bottlenecks?
– ________________________________________________________
B. AI-Assisted Possibilities
Looking at your list, which tasks might benefit from AI assistance?
– ________________________________________________________
Where could ChatGPT automate, support, or enhance your work?
– ________________________________________________________
What concerns do you have about using AI for these tasks?
– ________________________________________________________
2. Brainstorming: AI Use Cases & Opportunities (20 min)
A. Idea Generation
Using ChatGPT, explore potential AI-powered enhancements:
– ________________________________________________________
B. Prioritization Matrix
| Task | AI Use Case | Impact (High/Med/Low) | Effort (High/Med/Low) | Notes |
| ________________________________________________________ | ________________________________________________________ | ________________________________________________________ | ________________________________________________________ | ________________________________________________________ |
3. Action Plan: Implementing AI for the Next Month (15 min)
A. Defining Next Steps
Select several AI-powered tasks to implement in March:
– ________________________________________________________
B. Roadblocks & Solutions
What challenges might arise in using AI for these tasks?
– ________________________________________________________
How will I ensure AI enhances my work without overcomplicating it?
– ________________________________________________________
4. March Check-In Plan (10 min)
Date for review: End of March
Metrics for success (e.g., time saved, efficiency increase, reduced mental load):
– ________________________________________________________
Final Thoughts
Key insights from today’s session:
– ________________________________________________________
One experiment I’ll start with today:
– ________________________________________________________
Share with your peers!
